Overview

New York State strives to manage its technology investments and leverage the state's buying and create value for delivering better government services across the State enterprise.

All New York State agencies must notify the Chief Information Officer/Office for Technology (CIO/OFT) of any purchases of technology that meet the stated thresholds and technology-related materials, services or otherwise, as stated in Technology Policy NYS–P08-001.

The purpose of such notification is threefold:

1. To ensure CIO/OFT has a working knowledge of what technology is being purchased by New York State.
2. To coordinate purchases, whenever possible, among agencies.
3. To ensure the compatibility of technology acquisitions on a statewide basis.

State agencies must submit a PTP to acquire any technology and technology-related products or services meeting the following guidelines:

• Any technology goods or services, i.e., hardware, software and related services equal to or greater than $50,000; or
• Any aggregate commodity contract or any enterprise/universal licensing contract purchase regardless of dollar amount; or
• Any exception to an aggregate or enterprise contract regardless of dollar amount.

Submitting a PTP

For the time being a PTP should be submitted, along with any supporting documentation, via the existing ITP online application.  Agencies may continue utilizing this application with their existing entitled accounts.

http://www6.cio.ny.gov/ITP/itpIndex.jsp

In order to use this online system, you must have a New York State Directory Services user account.  Many agencies already have PTP (ITP) User Administrators in place who can entitle agency accounts to use the PTP (ITP) application.  If you do not know your PTP (ITP) User Administrator, please inquire with CIO/OFT Customer Relations at oft.sm.cs.itp@cio.ny.gov or 518-473-2658.

If your agency does not have a PTP (ITP) User Administrator, and your agency is not a NYS Directory Services Participating Organization, you can fill out the PTP (ITP) Delegated Administrator (DA) Request Form.

If your agency does not have a PTP (ITP) User Administrator but is a NYS Directory Services Participating Organization, your agency's CIO (or equivalent) must make the request.  They can request that a PTP (ITP) User Administrator be created by sending the name and existing Security Level 2 User ID to Customer Relations at oft.sm.cs.itp@cio.ny.gov.

For questions pertaining to the Plan to Procure process, contact Customer Relations at oft.sm.cs.itp@cio.ny.gov or 518-473-2658.

FAQ

Question:
Who has to submit a PTP?

Answer:
PTP's are required by all NYS agencies covered under Executive Order 117 which created the New York State Office of the Chief Information Officer. This applies to “state agency” entities which by definition includes all state agencies, departments, offices, divisions, boards, bureaus, commissions and other entities over which the Governor has executive power.

Question:
What are the dollar thresholds requiring a PTP submission?

Answer:
As a general rule of thumb, notification is required:

• Any technology goods or services, i.e., hardware, software and related services equal to or greater than $50,000; or
• Any aggregate commodity contract or any enterprise/universal licensing contract purchase regardless of dollar amount; or
• Any exception to an aggregate or enterprise contract regardless of dollar amount.